# Setting your new Company Signature

This guide provides a step-by-step process for setting up your new company email signature in the Microsoft Outlook Client.

1\. Upon receiving the email with the new signature template click "**Reply**"

![](https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-11/4eb1ee9c-e89b-4201-8e21-974a70644a76/user_cropped_screenshot.webp?tl_px=0,0&br_px=1217,545&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=1&wat_gravity=northwest&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F43F5E_standard.png&wat_pad=739,45)


2\. Copy the new signature text and images (making sure to include everything all lines and images).

![](https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-11/48746c6f-2f36-415a-ae4e-9492da7f4f35/user_cropped_screenshot.webp?tl_px=0,0&br_px=1233,938&force_format=jpeg&q=100&width=1120.0)


3\. Under "**Message** > **Signature**" click "**Signatures...**"

![](https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-11/7bf30efb-bd1c-49cd-b959-c9393fbca338/user_cropped_screenshot.webp?tl_px=0,0&br_px=1477,991&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=1&wat_gravity=northwest&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F43F5E_standard.png&wat_pad=190,127)


4\. Click "**New signature**"

![](https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-11/4c7b5cc4-17b5-441a-821c-001dca8cb03f/user_cropped_screenshot.webp?tl_px=0,0&br_px=1233,803&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=1&wat_gravity=northwest&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F43F5E_standard.png&wat_pad=463,239)


5\. Paste in the new signature from your clipboard into the text area - press [[Ctrl]] + [[V]]

![](https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-11/3eb496ee-7ec3-48c6-b06a-203c32ca069c/user_cropped_screenshot.webp?tl_px=0,0&br_px=1238,795&force_format=jpeg&q=100&width=1120.0)


6\. Give the new signature a name such as "**dragonpass**" and edit the signature information with your **Full Name**, **Job Title**, **Telephone Number** and **Email Address**.

![](https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-11/4ac24ebd-9535-4c8e-95da-fc714a7a5113/user_cropped_screenshot.webp?tl_px=0,0&br_px=1238,798&force_format=jpeg&q=100&width=1120.0)


7\. After entering your email address, highlight the text and choose "**Insert hyperlink**".

![](https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-11/380628c5-135f-480d-937f-62541ad231ea/screenshot.webp?tl_px=0,0&br_px=506,135&force_format=jpeg&q=100)


8\. Under the URL enter "**mailto:**" then your email address.

e.g **mailto:someone@dragonpass.com**

Click "**OK"**

![](https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-11/58fe004b-50ef-47a7-8827-8e66fe942ad9/screenshot.webp?tl_px=0,0&br_px=629,276&force_format=jpeg&q=100&width=629)


9\. Set your new signature as the default for new messages and replies as required, then click **Save**.

![](https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-11/cc504465-287a-40cd-9ff6-e08f236a7aa4/ascreenshot.jpeg?tl_px=280,278&br_px=1656,1047&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=1&wat_gravity=northwest&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F43F5E_standard.png&wat_pad=524,277)


10\. Your new signature should now be automatically populated for new outgoing emails!