Office365

How to enable email forwarding to a colleague via Office 365 self-service portal.

Office365 How To Forward using OWA Outlook O365

Log into office.com using your email and password.

Open Outlook on the left:

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Click the Cog symbol in the top right and select Settings:

 

 

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On the left click Forwarding and set up the forward.

Check keep a copy if you wish to receive a copy and forward the email.

 

 

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Multi-Factor Authentication Setup User Guide

To enable MFA you need a mobile device with a camera that is capable of installing an application (i.e a smart phone or tablet). This will be used to authenticate you when logging in so it must be a device you regularly have access to.

Go to https://aka.ms/mfasetup in a web browser

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Log in using your 365 account details. This will be your primary work email and password.

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You will then be prompted to set up your Multi-Factor sign in method, click next.

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You will then be prompted to then download the Microsoft Authenticator App on your mobile device.

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Follow the prompt within the app to add an account, or if you already have the app click the 3 dots in the top right and choose add account then work or school.

You will then be prompted to scan the QR code shown on your screen with your mobile device's camera. Click next.

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Now a notification on your mobile device will ask you to approve the sign in, click approve when the prompt appears on your mobile device.

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Then back in the web browser click next.

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You have now set up Multi-Factor Authentication for your account. This will prompt you any time a new login is detected for your account. 

 

 

 

 

 

How to sync a SharePoint Online document library to a local machine

This article will detail how to make shared files in SharePoint available in file explorer.

Before you start

The requirements for this process to work are

1. Browse to the sharepoint site required in a web browser.

An example URL could be https://yourcompany.sharepoint.com/sites/accounts

OR

Access via the Office 365 portal > https://office.com > Sharepoint > Select the Sharepoint site.

 

2. Once at the site head to documents and then choose sync.

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3. This will produce a prompt for you to allow this site to sync using the locally installed onedrive client.

Choose Open Microsoft OneDrive.

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4, Open file explorer to confirm data is synced.

The newly synchronized site data will be available under the SharePoint icon, a blue office icon.

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Repeat this step with other SharePoint sites for any additional data required.

 

Sign into Ondrive

Open the OneDrive App, it should be a blue (or gray if not signed in) cloud in the bottom right of your task bar.

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If you do not see it please search for it in the start menu, else if you need to install it as it is not there please do so at https://www.microsoft.com/en-gb/microsoft-365/onedrive/download

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You will then be asked to sign in, this is your work email and password. And if asked please choose "work or school" not personal.

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Then just hit next or done until the prompts have all disappeared.

Sharing a SharePoint Folder with an external person.

This guide explains how to share a SharePoint folder with an external person using email initiation. The recipient will log in using a one-time code.


1. Locate the Folder and Initiate Sharing

📌 Note: The external person will only have access to this folder and its subfolders.

Share this item


2. Enter the External Person’s Email Address

Enter email


3. Confirm the Invitation

📌 Note: Some organizations have policies that restrict external sharing. If you encounter issues, raise a ticket at support@safetynet-it.com.

Confirm invitation


4. Set Sharing Permissions

Set permissions


5. Send the Invitation

Send invitation


6. Recipient Receives the Invitation

Received email


7. One-Time Code Authentication

Request one-time code


8. Enter the Verification Code

Enter verification code


9. Access Granted

Access granted


Testing login credentials for Microsoft Accounts

Microsoft accounts are a single identity used to authenticate to many different services, such as the Microsoft 365 portal, Teams, Office apps, Email, Computer logins etc...

Confirming credentials

This will:

Process

Browse to the Microsoft 365 user portal

Log in with your username and password combination, this will be formatted as an email address and password.

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Pass any Multi-Factor Authentication prompts that appear.

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You should now be successfully signed into your Microsoft account in the Microsoft 365 Portal.

If you cannot log in

Please raise a ticket to us via our help desk: