# Sharing a SharePoint Folder with an external person.

This guide explains how to share a SharePoint folder with an external person using email initiation. The recipient will log in using a one-time code.  

---

## 1. Locate the Folder and Initiate Sharing  

- Navigate to the SharePoint site where the folder is located (e.g https://mycompany.sharepoint.com/sites/mysite)
- Find the folder you wish to share and click **"Share this item with other people."**  

📌 **Note**: The external person will only have access to this folder and its subfolders.  

![Share this item](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-03-17/a45bbf85-c058-4d00-b078-30350fbafd85/user_cropped_screenshot.jpeg?tl_px=0,0&br_px=1907,907&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=316,314)

---

## 2. Enter the External Person’s Email Address  

- Type in the email address of the external person(s) you wish to invite.  

![Enter email](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-03-17/ece0d1e0-5cd7-40ef-8fe6-1453a7d20b8c/user_cropped_screenshot.jpeg?tl_px=267,69&br_px=1643,839&force_format=jpeg&q=100&width=1120.0)

---

## 3. Confirm the Invitation  

- You will receive a warning prompt to confirm the invitation for the external person.  

📌 **Note**: Some organizations have policies that restrict external sharing. If you encounter issues, raise a ticket at [support@safetynet-it.com](mailto:support@safetynet-it.com).  

![Confirm invitation](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-03-17/99a1355b-f5fc-4944-8467-5aaf2bf02eb1/user_cropped_screenshot.jpeg?tl_px=288,103&br_px=1664,872&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=524,277)

---

## 4. Set Sharing Permissions  

- Click the ✎ to adjust permissions:  

  - **Can Edit**: Allows the person to read and modify files.  
  - **Can View**: Allows viewing and downloading files.  
  - **Can't Download**: Allows viewing but prevents downloading copies.  

![Set permissions](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-03-17/b84f20f6-646a-4b8b-9a0f-88f83632df8d/user_cropped_screenshot.jpeg?tl_px=390,63&br_px=1766,832&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=524,276)

---

## 5. Send the Invitation  

- You can write an optional message before sending the invitation.  
- Choose **Send an email** to notify the person or **Copy a link** to share manually.  

![Send invitation](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-03-17/84a1aa2a-9a09-420c-8190-a84ac85d16da/user_cropped_screenshot.jpeg?tl_px=422,153&br_px=1798,923&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=524,338)

---

## 6. Recipient Receives the Invitation  

- The external person will receive an email with a link to access the shared folder.  

![Received email](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-03-17/55072b89-cc4f-4e41-82d5-9699222deee5/user_cropped_screenshot.jpeg?tl_px=0,0&br_px=1136,784&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=544,601)

---

## 7. One-Time Code Authentication  

- The recipient will be prompted to request a **one-time code** sent to their email.  

![Request one-time code](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-03-17/4a010da3-3c63-4332-9395-ba4f134d4d60/user_cropped_screenshot.jpeg?tl_px=0,0&br_px=573,675&force_format=jpeg&q=100&width=950)

---

## 8. Enter the Verification Code  

- They will receive a code via email.  
- They must enter the code into the prompt in their browser.  

![Enter verification code](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-03-17/60c56f06-fb65-4cc4-9148-ba1a5d8f0363/user_cropped_screenshot.jpeg?tl_px=0,0&br_px=549,650&force_format=jpeg&q=100&width=946&wat_scale=84&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=-578,-297)

---

## 9. Access Granted  

- Once verified, they can access the folder.  
- They can revisit the link anytime to access the shared files.  

![Access granted](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-03-17/985bd62b-50b5-42af-88ae-de6b2a01c37e/screenshot.jpeg?tl_px=0,0&br_px=1909,678&force_format=jpeg&q=100&width=1120.0)

---