Outlook

Amend Distribution Group

Add or remove recipients to a distribution group. 

 

1. In Outlook Open the address book

Either press CTRL + SHIFT + B

OR

Go to Contacts in the bottom left

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Select Address Book in the top right.

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2. Edit your distribution list:

In the Address Book find the list you wish to edit > Right Click > Properties.

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Choose Modify > Add or Remove depending on if you are adding or removing members.

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You can either highlight members and hit Remove to remove them or if you are choosing "Add.." a prompt will appear for you to select which users to add in.

 

If you hit any errors at this point OR anything is grayed out you may not be the owner of this group, in which case please request to support@safetynet-it.com to be added in. 

 

 

Create a new Outlook profile

Make sure Outlook is closed

hold shift on your keyboard and click the Outlook Icon - You can either do this from the Task bar or search for it in the Start Menu

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You will then be prompted to create a new profile - Choose options then New... > Then type in a profile name, this can be anything e.g "outlook" or "my email".

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Sign in with your email details i.e username/password and choose connect

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Make sure to choose your new profile from the drop down list and set as the default profile, else you will not automatically log into that profile on re-launch outlook.

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Outlook - Using Equipment and Room mailboxes to create meetings.

 

In Outlook go to Calendars > New Meeting

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In the dialogue that appearschoose Rooms...

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You will be shown a list of rooms or equipment bookable in your business, double click on the one required and then press OK

 

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Choose a time and date and then hit Send. 

You can see the room availability in the bottom right "Suggested times:" area. The event will then show in your own and the calendar of the room/equipment.

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Set email redirects in classic Outlook Web Access

It's very easy to manage your own email redirects for when you're out of the office, or on holiday without having to raise a ticket to us.

Open a web browser and go to https://mail.indupart.co.uk/owa and login with your usual username and password in the format indupart\username, as shown in the image below:

 

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Once logged in, click on the gear wheel icon to access the dropdown menu and select 'Options'

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Adding a shared calendar in Outlook

Adding a Shared Mailbox (New Outlook)

1. Go to your Calendars in Outlook.

2. Click "Add calendar".

3. Choose "Add from directory".

4. Select your mail account from the dropdown menu.

5. Search for the calendar you need access to.

6. Once selected, click "Add" to confirm.

7. The selected calendar will now appear under Other Calendars. Ensure it is ticked so it shows in your list of active calendars.

8. If you receive an error when adding a calendar stating that you do not have permission, please raise a support request at support@safetynet-it.com for assistance. This suggests you do not have access permissions.

Adding a Shared Mailbox (Classic Outlook)

1. Go to your Calendars.

Calendar Screenshot

2. Click "Add Calendar" in the ribbon and choose "From Address Book".

Calendar Screenshot

3. Find the mailbox you need access to, double-click on it, and press "OK".

Calendar Screenshot

4. The calendar should now appear in your list. Ensure it is ticked so it shows in your Active Calendars.

Calendar Screenshot