Sharing a SharePoint Folder with an external person.

This guide explains how to share a SharePoint folder with an external person using email initiation. The recipient will log in using a one-time code.

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1. Locate the Folder and Initiate Sharing

• Navigate to the SharePoint site where the folder is located (e.g https://mycompany.sharepoint.com/sites/mysite)
• Find the folder you wish to share and click "Share this item with other people."

📌 Note: The external person will only have access to this folder and its subfolders.

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2. Enter the External Person’s Email Address

• Type in the email address of the external person(s) you wish to invite.

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3. Confirm the Invitation

• You will receive a warning prompt to confirm the invitation for the external person.

📌 Note: Some organizations have policies that restrict external sharing. If you encounter issues, raise a ticket at support@safetynet-it.com.

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4. Set Sharing Permissions

• Click the ✎ to adjust permissions:

  • Can Edit: Allows the person to read and modify files.
  • Can View: Allows viewing and downloading files.
  • Can't Download: Allows viewing but prevents downloading copies.

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5. Send the Invitation

• You can write an optional message before sending the invitation.
• Choose Send an email to notify the person or Copy a link to share manually.

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6. Recipient Receives the Invitation

• The external person will receive an email with a link to access the shared folder.

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7. One-Time Code Authentication

• The recipient will be prompted to request a one-time code sent to their email.

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8. Enter the Verification Code

• They will receive a code via email.
• They must enter the code into the prompt in their browser.

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9. Access Granted

• Once verified, they can access the folder.
• They can revisit the link anytime to access the shared files.

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